Stuart Breckenridge

Three Questions Before Any Meeting

Via Rands In Repose:

Three questions before any meeting.

Another morning calendar hack: I glance at my day and make a quick assessment: what is the value being created by each of the meetings on my calendar? In a moment, I should be able to answer that question. It’s a new director and we’re going to get to know each other. It’s a weekly sync with a team in crisis. It’s a regularly scheduled 1:1.

Once I understand the why, I then focus on the what. Whether I run the meeting or am a participant, I write three questions that I’d like to get answered at this meeting. For a day full of meetings, the three question exercise should only take a few minutes and it achieves two important outcomes:

First, it frames my goals for this meeting. What is top of mind for me and what am I going to ask when given a chance?

Second, if I am failing to come up with three questions, I ask myself, “Why am I going to this meeting?” Meetings are a virus. They infect and they multiply. The longer they exist, the more likely the humans forget why the meeting was called. If it takes more than 30 seconds to think about my three questions or if I can’t think of a single question that I want to ask, I decline the meeting with a clear explanation.